Faculty Grading Instructions
Please follow the steps below to submit grades for your class:
Go to: home.apu.edu from any web browser.
Click the blue Sign In button.
Enter your APUNet ID and password.
Click on the Sign In button.
You will then have access to your APU Dashboard.
On the left side, in the My links section, click on the Grade Roster link.
From the Faculty Center - Grade Roster tab, you will be able to choose the term and class you want to grade.
If necessary, click the green Change Class button and then the green Change Term button and select the appropriate term.From the Faculty Center - Grade Roster tab, you will be able to choose the term and class you want to grade.
Click on the grade roster icon for the class you wish to grade.
- The Grade Roster icon will only be visible once the Registrar’s Office has activated the roster.
- Per APU policy, grades must not be submitted prior to the final class completion.
There are three main steps to grade entry:
Grade, Approve, Save
Step 1 - Grade:
Choose the desired grade for each student.
The allowable grades for each class are shown in the drop down list on the roster. These grades differ depending on the Grading Basis for the class.
“FN” – This grade is used for student who Failed for Non-Attendance.
“I” and “IN” – An official Incomplete (I) grade can only be entered by the appropriate Registrar's Office. To give an incomplete to a student, enter an “IN” (Incomplete - No Paperwork) onto the online Grade Roster, then forward a completed Incomplete Form to the appropriate Registrar's Office. When the form is received, the Registrar’s Office will change the grade from an “IN” to an official “I”. An "IN" grade entered by the instructor, but not followed by an official Incomplete Form, will be changed to an F.
“W” – A Withdrawal (W) grade can only be entered by the appropriate Registrar's Office after a completed Withdrawal Form is submitted during the appropriate timeframe. Students who have completed the withdrawal process will appear on the roster with a "W" grade. Students still completing the process should be given the grade they actually earned. Once the withdrawal process is completed, their grade will be changed to a "W" by the Registrar's Office.
Step 2 - Approve:
Once all grades have been assigned change Approval Status to Approved.
Step 3 - Save:
Click Save – this step is very important!
Two Additional Steps for Students with Failing Grades Only (F, FN, or NC)
Step 4 – Enter Last Date of Attendance Information:
When saving in the step above, you will be automatically routed to the Last Date of Attendance screen if you submitted any failing grades (F, FN or NC grades).
On the Last Date of Attendance screen, choose one of the three options:
- Student Completed Class checkbox
- Student Never Attended checkbox
- If the student partially attended, enter a date in the Date Student Last Attended box.
Specific instructions are included on the screen. For additional information, please click on the Last Date of Attendance FAQ link.
You MUST enter one of the options for each student listed in order to Save.
Step 5 – Save:
Once you have entered information for every student listed, Click Save – this step is very important!
Once saved, you will automatically be redirected back to the grade roster. No further action is needed at this point.
NOTE: If you need to make a change and the Registrar’s Office has not yet “Posted” the grades, you may still make a change by putting the approval status back to Not Approved. This function should only be used if you notice an immediate mistake upon grade entry. Once the grades are corrected, follow the steps above.
Once Graded, Approved, Saved, and Last Date of Attendance information has been submitted, the grades can be posted to the student’s record. The grade posting processor runs four times daily at 6am, noon, 6pm and midnight. Once posted, the students will be able to see their grades online.
PLEASE NOTE: To avoid student confusion (since they will not be able to see their grades immediately), please refrain from using the Notify Students button to inform students that their grades have been entered.
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