Downloading All Submissions
When students submit assignments, you may want to print, grade, and/or read them offline at your convenience. The "download all" feature facilitates these activities by allowing you to download all student submissions for an assignment at one time.
To download all student submissions, access the Assignments tool and follow these steps:
1. If the Assignments home page is not displayed, click the Reset button.
2. Find the assignment you want to work with and click the Grade link below its name. The CLE displays the Submissions for Assignment screen.
3. Click the Download All button in the upper right corner of the screen.
The CLE displays the Download All screen.
4. Click the appropriate boxes to specify the materials that you want to download in a zip file. These materials may include text and/or attachments submitted by each student; a .csv file for entering grades; folders for including feedback as attachments; and files for including feedback text and general comments. For this step, please note the following:
• Selections displayed on this page will depend on the settings you chose for the assessment. If you opted to accept only inline submissions, for example, you won’t see a checkbox for “Student submission attachment(s).”
• If you are downloading this zip file so you may add material to it and then upload it again (as explained in Uploading All Submissions), keep in mind that the selections you make here will determine how the zip file is organized for a successful upload. If you do not select “Feedback Attachments,” for example, the zip file won’t include the necessary folder for these attachments.
5. Click Download. The CLE displays a confirmation message and the download of bulk_download.zip should begin. If it does not, click the Complete the Download link in the message.
Uploading All Submissions
The “Upload All” feature lets you add or edit grades and feedback for an assignment offline, and then upload a single zip archive file for that assignment. With this feature, you may:
• Include comments entered directly into attached submission files.
• Specify exactly what material to return to students.
• Opt to release the grades/feedback to students upon upload, or at a later time.
The files and folders in this zip archive must be labeled and organized in a certain way for the upload to be successful. For this reason, we strongly recommend that you first use the “Download All” feature (see Downloading All Submissions), so you can download a zip archive file that is properly organized and includes all appropriate content.
Note: Another approach to creating the zip archive is to download a template to your desktop. You can do so by accessing any assignment, clicking Upload All, and then clicking the Download Template link. Keep in mind, however, that you'll need to add your materials in the proper format and file structure for a successful upload.
Once you have used the “Download All” feature for an assignment, as instructed in Downloading All Submissions, you should have a bulk_download.zip file on your desktop. If you unzip this file, you should then have a folder with the title of the assignment.
When adding grades or feedback to this folder, please note that you should NOT change the folder organization, the names of subfolders, or the names/formats of files (with the exception of attached submissions). If you do, the upload will not be successful.
Assuming you opted to include the grades spreadsheet, the assignment folder’s contents will look similar to this:
The folder includes the grades.csv spreadsheet file, as well as subfolders for each student. Depending on what you opted to download, the contents of a student subfolder will look similar to this:
Adding feedback to a student subfolder
In the assignment folder, you have several options for adding feedback for a student, via a student subfolder:
• Add text to the comments.txt file. You can open this file with a variety of applications, including Microsoft Word (Windows or Mac), Microsoft Notepad and Wordpad (Windows only), and TextEdit (Mac only). When you upload, the feedback will be displayed under “Instructor Summary Comments” on the “Grading” page for the student. Note: this file must be saved in a plain text format, which does not support most text formatting.
• Insert text in the student’s inline submission. If you’re comfortable working with HTML, you may open the student’s inline submission, which is an HTML file, and add comments directly to the submission. The file name begins with the student’s name.
Note: If you selected “feedback text” when downloading the zip file, you may also add text to the feedbackText.html file. Working with this file, however, is most appropriate if you already added comments to the inline submission from within the CLE, since the file then includes both the submission and your comments. If you did not add comments before downloading the assignment, the file will be empty. Keep in mind that uploading this file overwrites the original inline submission. So if you upload this file with only your comments, the inline submission will be replaced by your comments.
• Add feedback as a separate attachment. You may add a file with your comments by copying/moving the file to the Feedback Attachment(s) folder. Once you upload and release the assignment’s grade and feedback to the student, the file will be available as an attachment.
• Add feedback to a submission attachment. If a student has submitted an attachment--and you opted to include submission attachments in the download by selecting “Student submission attachment(s)”--you may access the file by opening the Submission attachment(s) folder, and you may then add comments to the submission. Keep in mind that the file must be in a format that you can edit, such as MS Word.
Note: Upon upload, documents in the Submission attachment(s) folder will NOT overwrite the original student submissions. Instead, they will be available as additional submission attachments. For this reason, we recommend that you do not upload the documents in the Submission attachment(s) folder. If you plan on adding comments to a submission attachment, we recommend that you save the file to the Feedback Attachment(s) folder and also consider saving it with a different name. By using this approach, you’ll avoid creating duplicate submission attachments that may confuse the student when you release grades/feedback.
To add grades for the assignment you have downloaded, access the assignment folder on your computer and open the grades.csv spreadsheet file with the appropriate application, such as Microsoft Excel. The spreadsheet will look similar to this:
The spreadsheet includes the assignment title and grade scale, as well as each student’s name and ID. Enter the appropriate grade for each student in the “grade” column and save the grades.csv file. Be sure to maintain the assignment folder’s organizational hierarchy--i.e., save the file by itself in the assignment folder and NOT within any subfolder.
Uploading the assignment folder
Once you have added grades and/or feedback to the assignment folder, you’re ready to upload it the CLE. To do so, follow these steps:
1. Using the appropriate application, zip the assignment folder. Note: Be sure that you give both the assignment folder and the zip file the same name as the assignment. If you do not, the upload will not be successful.
2. In the CLE, access the Assignments tool. For the appropriate assignment, click on the Grade link. The CLE displays the “Submissions” page for the assignment.
3. Click on the Upload All link. The CLE displays the “Upload All” page.
4. Click Browse and select the assignment zip file. Then, select the files that you want to upload by clicking on the appropriate radio buttons. Note: The settings displayed here will depend on the student submissions settings you specified when creating or editing the assignment.
5. Choose whether or not to release grades/feedback to students immediately upon upload by clicking on the radio button for either Release uploaded information to students or Do not release uploaded information - I'll release it later.
6. Click the Upload button.
Once the upload is complete, the CLE will display the “Submissions” page for the assignment.