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Creating and Setting an Out-of-Office Greeting

  • From the main menu, press 4 for "Phone Manager/User Options"
  • Press 1 for "Personal Options"
  • Press 3 to "Record Personal Greeting"
  • Press 3 to record and set your "Out-of-Office Greeting"
  • The system will replay your current out-of-office recording
  • From this point, you have the following options
    • Press 4 to discard current recording
    • Press 2 to make a new recording
      1. To start recording, press 2. To stop recording, press 2 again
      2. To save this new recording, press 5
      3. To review this new recording, press 6
      4. To discard your new recording and re-record it, press 4
    • Press 5 to turn on the current recorded out-of-office greeting
  • Once you have saved your out-of-office recording, your out-of-office greeting is set.  The next time you access your voicemail, the system will give you the option to remove your out-of-office greeting (press 4) or continue your out-of-office greeting (press 5).

The system also offers a shortcut for recording your out-of-office greeting.  This option does not play your current out-of-office recording or the new greeting that you record, but it is a quick alternative to the above instructions:

  • From the main menu, press 4 for "Phone Manager/User Options"
  • Press 6 to record your "Out-of-Office Greeting"
  • Start recording your greeting at the tone.  To stop, press any key
  • Press # to save your message or * to quit

 

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